Groups can be used to logically group similar rooms. This can be helpful when managing many rooms (eg. North Campus Labs, Westminster, etc.) Typically Groups would sort rooms by location rather than function, however, they can be used in whichever way best suits your organization’s needs.
Create a Group
Click the Groups tile
Click ADD GROUP
Provide a title for the Group
This will only be used by Stacks, and will not be displayed to users
Provide a label for the Group
This will be used as the heading for any Rooms which you add to the Group, and will be displayed to users (as seen in the screenshot below)
This makes it easier for users to find the specific room they need to book
Choose whether users should be able to book Rooms themselves
Enter the default hours during which Rooms in that Group may be booked
These settings can be overwritten on a per-room basis as required
Set any ‘Override Rules’
Though these can be overwritten per room, any rules set here will establish the default behavior. These rules include:
- Minimum duration The minimum duration for a room booking for this location. If no value is specified, the value of 15 min will be used.
- Maximum duration The maximum duration for a room booking for this location. If no value is specified, the value of 4 hours will be used.
- Maximum days in advance The maximum days in advance a room booking can be made for this location. If no value is specified, the value of 2 weeks will be used.
Click on the Rules tab to set the maximum reservations per week for any room in this Group
- Click SAVE GROUP to create the Group