This section will take a closer look at Files and how you can manage your organization’s media library within Stacks.


The following is a short video that demonstrates how to quickly upload and link to PDF files when creating content.




How To


Add New Media Files

  1. Click 'ADD FILE'

  1. Click 'Choose File' under ’Add file’

  1. Browse to find the file on your desktop

  2. Click 'OPEN'

  3. Choose the folder to which the file should be added

  4. Click 'UPLOAD'

  5. Click 'NEXT'

  6. Choose as to whether you want to keep the existing file name or rename it

  1. Provide ‘Alt Text’

    • Alt Text or Alternative text is used by screen readers, search engines, and when the image cannot be loaded. By adding alt text you improve accessibility and search engine optimization.

  1. Add ‘Title Text’

    • Title text is displayed when the cursor hovers over an image. Adding title text makes it easier to understand the context of an image and improves usability.

  1. Confirm the media folder

  1. Include any tags you might want to use to identify the file

  2. Click 'SAVE' to add the file to the Media Library


Create Media Folders

Media Folders can be used to sort and organize the media files you upload to Stacks.

  1. Click 'MEDIA FOLDERS'

  1. Click 'ADD TERM'

  1. At a minimum, provide a 'Name' for the folder

  • Optional - IF this folder should be a subfolder of another:

  1. Expand the ‘Relations’ drop down

  2. Select the parent folder

  3. Set the weight

    • This is the order the folder should appear in if there are other subfolders
  1. Click 'SAVE' to create the media folder


Organize Media Files

Once uploaded, files can be moved from one media folder to another to assist with organization.

  1. Click on the media folder which contains the file you would like to move

    • Make sure the folder is highlighted in yellow

  1. Drag the file from the ‘Media Files’ pane into the appropriate folder

Note
The file will now appear in the new folder. This does not affect how the file is used throughout your website.


Edit a Media File’s Meta Data

  1. Select the appropriate media file from the media library

  2. Click 'EDIT SELECTED'

  1. Make any changes required

  2. Click 'SAVE' to apply your edits


List Each Entity Associated with a Media File

Stacks allows you to view a list of each use case of a particular file. This allows you to quickly find any entity associated with a file and edit, update, or delete it accordingly.

  1. Select the appropriate media file from the media library

  2. Click 'EDIT SELECTED'

  3. Click on the 'Usage' tab to view a list of any entity that includes the media file

  4. Click on the entity's name in the list to be able to view, edit, or delete it


Remove a File from the Media Library

  1. Select the appropriate media file from the media library

  2. Click 'DELETE SELECTED'

  1. Click 'DELETE' to confirm the removal of this file


Download a Single Media File

  1. Select the appropriate media file from the media library

  2. Click 'DOWNLOAD SELECTED'


Download Multiple Media Files at Once

  1. Drag any media files from the library into the ‘Media Basket”

    • You can download media from several different folders at once, using this method

  1. Click 'DOWNLOAD FILES IN MEDIA BASKET' to download all of the files to your computer